Every organization wants to have a reliable, scalable, and secure email infrastructure that offers the comfort of working from anywhere. And Office 365 has come out to be that platform this time, which is ideal for all types of businesses.

Although new companies often start their operations with Google, they need to G suite to Office 365 Migration when they start growing in terms of business and employees. But the G Suite to Office 365 migration is not like other migration scenarios, it requires a lot of planning and structuring, especially if you are willing to do it manually.

Steps to Migrate Data from G Suite to Office 365

  • Passwords and 2-step Verification

It might look weird, but Google considers Outlook as a less secure app, and that’s why it needs 2-step Verification and a password for connecting G Suite users with Office 365.

  • Verifying the Domain

After enabling the Password and 2-step verification, you can begin moving emails from the Gmail account. For domain verification, you will have to provide the TXT records while setting up the Office 365 account.

  • Adding Users to Office 365 for Migration

You can decide to add users either in bulk or one by one based on your convenience. However, with every user, you will have to add the license that you have purchased for O365. Also, to make it easier for users to migrate their mailboxes, you might need to give them a license that includes Exchange Online plan.

  • Creating a List of Mailboxes for Migration

Once you stop the wizard setup, you can start migrating Gmail mailboxes to Office 365 quickly so that you can securely access mailbox data remotely on Cloud Hosted VDI from any device and get back to work. For that, you require to create a list of all the mailboxes that you want to migrate to Office 365. You require to create the list in a CSV file format, which can be done using MS Excel.

  • Connecting Office 365 to Gmail

Once you have prepared a list of all the mailboxes you want to migrate to Office 365, you can connect Gmail with O365 for Migration.

  • Creating a Migration Batch

Users can now log in to Office 365 with their username and password and send a test mail to the admin to confirm that their mailbox contains the right information.

  • Updating Domain Name Server

After verifying the Migration, you require to modify the MX records to direct them to Office 365 instead of Gmail.

After verifying that the emails are being referred to the Office 365 mailboxes, you can delete the migration batch and then stop the synchronization. It can also be performed within the Exchange admin center>> Recipients >> Migration.

  • Importing Google Contacts and Calendar

After moving the emails, you surely don’t want to leave your contacts and calendar behind. The perfect method to import contacts to Outlook is to create a CSV file with the contact information and then import it to Outlook with the Import/Export option.


Migrating from Google to Office 365 is a complicated and hectic job, which requires adequate knowledge of IMAP migration and the Office 365 environment. However, it is still recommended to take guidance and take help from migration experts like Apps4Rent, who perform G Suite to Office 365 migration on a large scale. They even have expertise in providing notch-level Azure Data Backup Service and support to their clients, which makes them ideal partners to appoint for the service.


Rethinking The Future (RTF) is a Global Platform for Architecture and Design. RTF through more than 100 countries around the world provides an interactive platform of highest standard acknowledging the projects among creative and influential industry professionals.