Architectural firms find wireless faxing convenient and cost-effective. They don’t need to invest in physical fax machines or dedicated phone lines, as users can send and receive documents from their preferred devices. This is only one of several benefits. Why aren’t more industries following suit?
What is Wireless Faxing?
Wireless faxing is often referred to as digital or online faxing. Regardless of its name, this fax technology uses a web application to transmit documents. As the transmissions are handled wirelessly, no physical fax machine is needed. Senders and recipients don’t need hard copies, as they can view the documents on their devices, making this a paperless format. Communications take less time, as people won’t have to wait in line to use a physical fax machine, so overall business productivity increases.
How Does This Work?
People often want to know how faxing wirelessly works. When a person sends a fax, the service digitizes the information before sending it to the recipient. When the recipient receives the fax, it arrives as a digital document. They can then view or print it.
Wireless transmissions take less time and are more secure than physical faxes. They make use of devices a person already has access to. The person opens the app, shares the blueprints or other items to be transmitted, and the app does the rest.
How Does Wireless Faxing Benefit Architects?
Architects generate a significant amount of material when designing and planning projects. They must manage building plans, contracts, blueprints, compliance documents, and other papers. They must respond to client requests rapidly, share revisions with building crews promptly, and provide documents for stakeholders when required. Wireless faxing makes it easy to complete these tasks and others related to building projects.
Gone are the days when a client would request a change, the architect would change building plans and blueprints, and the updated information would be taken to the job site. The delay in getting this information to the construction crew could lead to issues, as the crew may have already started work on the area named in the revision request. The workers would have to reverse their actions and begin anew to comply with the client’s revisions. As a result, time and money would be wasted.
While the architect must still make requested changes to project documents, the revision process takes less time, thanks to wireless faxing capabilities. Once the changes have been made to the documents, the architect can share the updated plans with the applicable parties immediately. Everyone will be on the same page again in less time.
Eliminating Fax Machines
People once had to use physical fax machines to send and receive documents. These machines were big and took up valuable space in offices. With rent prices increasing, people need this space for other purposes, and wireless faxing returns it to them.
Purchasing and maintaining physical fax machines was costly. The firm had to invest in the machine, a dedicated phone line, and supplies. Finding someone to maintain and repair these machines served as a challenge. However, this individual was often needed because these machines were known for paper jams and other mechanical issues.
Furthermore, the machine could only be used at the office. Employees couldn’t send and receive faxes remotely, and every person in the office shared the machine. There could be a wait time if multiple people needed the machine simultaneously.
Users would have to print hard copies of documents to send them and would receive hard copies in return. The architectural firm would then need to store the documents, again taking up valuable office space. With wireless faxing, all transmissions remain in the cloud, ready to be accessed.
The Benefits of Wireless Faxing
People can send and receive wireless faxes while on the go, which is essential today as more individuals work remotely. Architects often have to visit clients and job sites. They don’t want to be tethered to a physical fax machine; wireless faxing ensures they don’t need to be.
The business saves money by getting a fax service that is more reliable than LAN-linked machines. The platform is secure and stable. If the company ever needs to access a document, doing so is easy. They can quickly search the fax server and find precisely what they need.
Furthermore, any document can be transmitted with the help of wireless fax technology. Try sending blueprints using a conventional fax machine. It can’t be done unless the blueprints are broken into small chunks. The recipient would then have to arrange the papers correctly and tape them together to see the information presented. Wireless faxing allows oversized documents to be quickly sent, which architectural firms love.
Architects can rapidly respond to questions and inquiries using wireless fax, including internal and external ones. This technology allows documents to be sent in the recipient’s preferred format, allowing architects to collaborate with third-party providers and co-workers within the same firm. They may use this same technology to send updated quotes when revisions are requested and final invoices when all work is complete.
The Importance of Ongoing Communication
Building projects take time and money to complete, and a small communication error can be costly in several ways. Open communication lines are essential for these projects, and wireless faxing makes it easy for all parties involved to keep a running dialogue.
The architect must take the client’s vision and put it down on paper. When both parties aren’t in the same location, wireless fax technology allows for an ongoing exchange of ideas. The architect can confirm everyone is on the same page regarding the final result and how it should function.
Business owners need to modernize their fax capabilities with wireless faxing. It is quick, convenient, and cost-effective, so there is no reason to put off making the switch. The benefits of this move are clear; countless companies have already realized this. Don’t fall behind the competition. Make the move today and see how it helps your business thrive. You’ll wonder why you didn’t make this move sooner.
